MEETING INSIGHTS

Transform every meeting into actionable outcomes with Gen AI insights

INTRODUCTION

Meetings are a vital mechanism for maintaining alignment and driving progress within an organisation, yet despite their importance, meetings often become overwhelming and inefficient — highlighting the need to keep individuals informed without attending every session. This supports faster decision-making, enhanced collaboration, and reduced meeting fatigue. According to Gartner “Employees spend a quarter of their time in meetings, but organizations are underutilizing many effective meeting strategies.”*

Organisational meeting intelligence solutions such as Meeting Insights are transforming how meetings are managed, from scattered conversations to a centralised knowledge base — allowing employees to stay strategically connected while regaining valuable time for high‑impact activities. Meeting Insights is an enterprise‑grade AI solution that transforms every conversation into actionable intelligence through AI-powered recording, transcription and analysis.

MEETING INSIGHTS FEATURES

AUTOMATED RECORDING & TRANSCRIPTION

• Enables participants to focus on discussion rather than note-taking.

AI-POWERED INTELLIGENCE

• AI-generated summaries and smart search, allowing AI/tag-based searches to quickly find key information.

CROSS‑DEVICE ACCESS

• Available on mobile and desktop (Single Sign-On (SSO) and Multi-Factor Authentication through Microsoft 365).

END-TO-END SECURITY

• End-to-end encryption protecting data in transit and at rest.

TARGETED INSIGHTS FOR INDIVIDUAL TEAMS

• Tailored information with intelligent recaps highlighting essential points without reviewing a full meeting.

MEETING PREPARATION

• Summaries from prior sessions to prevent repetition.

PLATFORM BENEFITS

INTELLIGENCE WITHOUT COMPROMISING PRIVACY OR COMPLIANCE

Featuring end-to-end encryption, GDPR and SOC 2 compliance, Microsoft 365 integration and role-based access controls — ensuring your meeting content stays inside your organisation’s security perimeter, fully auditable and under your control.

ACCELERATING BUSINESS PRODUCTIVITY AND EFFICIENCY

Drive measurable outcomes by streamlining workflows and allowing team members to focus on meaningful discussions rather than administrative tasks.

ENTERPRISE-WIDE KNOWLEDGE BASE

Transform scattered conversations into centralised, searchable repositories with real-time insights to ensure critical business knowledge isn’t trapped in personal notes or lost.

LEVERAGING GEN AI FOR ORGANISATIONAL TRANSFORMATION

Harness the power of Gen AI to convert meetings into strategic assets, fostering innovation, agility and smarter business decisions.

MODERNISING COLLABORATION WITH MEETING INTELLIGENCE

Traditional note-taking and personal productivity tools are limited in their ability to capture the full scope of meeting information or effectively share it across the organisation. Meeting Insights ensures key information reaches the right stakeholder by automatically recording, transcribing, and summarising meetings. It integrates seamlessly with Microsoft Teams, Zoom, and Cisco and delivers tailored insights to each audience within a secure and compliant environment.

WHY CHOOSE COLT?

Colt combines deep expertise in unified communications with a proven ability to deliver secure, scalable solutions across multiple platforms — ensuring technology translates into measurable business outcomes.

• Strategic alliances: Partnerships with industry leaders such as Cisco, Microsoft, AudioCodes and Zoom, enabling cutting-edge communication tools that boost productivity and redefine user and customer experiences.

• Universal access: Solutions designed to be universally accessible, ensuring seamless collaboration irrespective of location or device.

• Proven expertise in UC: More than 25 years of experience in designing, implementing, migrating, and managing diverse collaboration platforms.

With Colt, you gain a partner who doesn’t just deliver technology — we deliver outcomes that matter most to your business. To learn more contact your Colt account manager or contact us here.

Footnote and trademark

*Gartner Report, How CHROs Can Improve Meetings to Drive Productivity, By Roxanne Felig, June 2025.

Gartner is a trademark of Gartner, Inc. and/or its affiliates.